| Accounting |
The MasterTrak© accounting software package is designed to operate with Microsoft Exchange Server™ and is a completely integrated system that may be used
by contractors, manufacturers and distributors for the data-gathering and reporting needs of these organizations. Using the various applications included the
management team will be provided with current and summary data to enable the efficient operation of the business. In addition, the software will provide
assistance in accomplishing many of the tasks that are required to be performed on a regular basis. The applications required depend upon the information and
operational needs of the organization. In summary, the software provides the following general features:
Major Capabilities and Functions provided:
General Ledger
Financial statements Detail transactions Multiple budgets
Allocations Divisions and Departments Supports Fund Accounting
Post future and prior
Accounts Payable
Check printing User defined aging periods Cash flow analysis
Link to General Ledger Miscellaneous vendors Direct cash disbursements
Link to Job Cost Detailed invoice transactions, Multiple vendor remit to
Recurring vendor invoices Subcontract management Supports Retention
Accounts Receivable
Invoice/Statement printing, User defined aging periods Cash flow analysis
Link to General Ledger Detailed invoice transactions, Multiple ship to/bill to addresses
Link to Job Cost Miscellaneous customers Direct cash receipts w/o invoice
Recurring billing Supports retention Time & Material Billing
Service Crew Scheduling Maintenance Agreements
Job Costing
Reporting by Job Reporting by Cost Category Reporting by detail transaction
Budgeting by category Multiple phases and items Type Charges(labor, material, etc.)
Demographic date Retention by job Original Contract/Change Orders
Inventory Control
Bar code enabled Product/Vendor records Multiple warehouses
Average, Last and Std Cost Reorder point and quantity Detail transactions by part
Allows for Serialized parts Linked to Job Cost
Purchase Control
Pricing, part no’s by Vendor Print Purchase Orders Reorder calculations
PO Generation Open Order by Part, Vendor Partial receipt and invoicing
Linked to Job Cost Work Order processing to PO Blanket Purchase Orders
Direct Fax of Purchase Orders
Customer Service/Order Entry
Open Order processing Multiple shipments per order Multiple ship to addresses
Contract, special pricing Debit/credit invoices Linked to Inventory, A/R
Picking/Packing lists Bills of Lading Open orders by customer
Open orders by product EDI Interface
Manufacturing
Bill of Materials Multilevel BOM Processing Multilevel costing
Shop Order processing Multiple releases to WIP Material Requirements Planning
Production Planning BOM supports Labor/Equip, etc.
Payroll
Unlimited earnings categories Multiple rates Package rates by job
Unlimited deductions Employer contributions Job burden rates
Tax Tables for Federal/State Print Checks History by Employee, Check
Link to Job Cost Non tax earnings supported Print W-2’s
Membership Tracking
Maintains Troop/Group stats. Adult/Girl Demographic Data Annual Membership statistics
Integrates with GSUSA files Girl/Adult labels Troop/Area/Service Unit statistics
Troop Rosters Grade/Ethnic/Disability statistics Individual/Parent Employer stats.
School District Data Meeting place, date and time. Individual Leadership positions
Training/Certification Tracking
Course Descriptions Course Locations Course Sessions
Track course enrollment Individual Transcript Enrollment Confirmations
Course Cost Invoice Registrant Balance due Enrollment statistics
Training session rosters Integrates with Member files
Program/Camp Tracking
Event Programs Resident/Day Camp Troop/Group Camping
Enrollment rosters Enrollment Confirmations Balance Due report
Event/Camp Invoice Bus Scheduling/Roster Integrate with Member files
Product Sales Tracking
Product related fund raising Troop Orders Invoice/Cash receipt transactions
Product order history Troop/Area/Service Unit reports Troop Receivables maintained
Incentives Handles up to 3 different sales Integrates with Member files
Fund Raising/Gift Tracking
Entry of contributions Printing of gift receipts Acknowledgment letters
Multiple Contributor Codes Multiple Gift Categories Contributor giving history
Contributor pledges Matching gifts Integrates with Member files
Employee Data Contributor/Gift Notes Enables Premiums
Shop/CounterSales
On Line Counter Sales Multiple shipments per order Backorder processing
Multiple payment Methods Debit/credit invoices Linked to Inventory, A/R
Picking/Packing lists Cash Drawer Interface Order History Maintained
Credit Card Interface Sales by products EDI Interface
General Features of MasterTrak
• All applications are menu driven
• All applications operate in a true object oriented environment with drill-down capabilities.
• Extensive edit checking is provided to assure that the operator is entering the appropriate data.
• Record scan and lookup capabilities are used wherever applicable.
• All functions are integrated to allow for the entry of data in a single spot.
• User interface is standardized to allow for operator cross training between applications.
• On-line help is provided, both to describe the data fields and to provide operational procedures
• Interface with Spreadsheets(Excel™) and Word Processing (Word™)Transferring
• The entire system as well as each application/process may be password controlled to provide security
• The user can control the output of reports by changing the record selection criteria.
• All transaction data is kept at the detail level, with procedures for summarizing provided where appropriate.
• All transactions are entered and processed by User Batch
Reporting:
Various reporting capabilities are built into the MasterTrak© software. Most reports and lists provide the capability to:
• Direct the output to preview or selected printers
• Enter selection criteria to limit the records being printed
• choose detail or summary presentation
• Assign a subheading note to print on report
• Print summary totals only
• Direct interface to Excel
• Print the selection criteria used on the report
• Each User can save selection criteria as default
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